Rules/Guideline

12 GROUP GOLDEN RULES

You are welcome to this group. We’re happy to have you on the platform. This is the only avenue where you get to meet your old mates and friends, so let’s avail ourselves the opportunity.

For smooth running, we believe the following rules will go a long way to helping us achieve our goal:

1. Always keep to the purpose of the group (See the constitution for further clarity). Every member should have a common understanding of goals that need to be achieved.

2. It is required for informal conversation to pause whenever there is announcement and correspondence from the administration. Informal talk continues after necessary comments, suggestions, updates and corrections from the members.

3. The group is made up of members from various tribes, therefore any language that will promote understanding is welcome. Such may include Yoruba, English and Pidgin. However, for effective communication, the group has agreed on the usage of Ondo dialect as the PRIMARY mode of communication.

4. It is necessary to note that we are all equal on this platform irrespective of your social status, political affiliation etc.

5. Don’t be easily offended. You can private chat to settle scores.

6. Don’t just be a member but at minimum an active member of the group. Being active requires you at least occasionally send audio messages to create discussion or to respond to ongoing conversation. Being super active means you come to the platform daily engaging members for at least half an hour. Members in this category deserve kudos, applause and special commendation for without them there is no platform for anyone. Where do you belong, are you a silent member, active or super active?

7. Let’s do our best to promote unity. Ensuring unity requires we do not create caucus or sub-group. Respond to messages from all members when necessary.

8. Do not add/invite members without their consent. Please do politely excuse yourself to the house or admin before you leave the group. Coming back once you exit requires approval from the group. Group approval is not required for person(s) who mistakenly exit the group. It remains in the purview of the administration.

9. Remember our watch word is UNITY, so no arguing, no heated opinions, no fear mongering, no hyped up drama. Issues resolved and concluded cannot be revisited in a negative light as to arouse provocation and heated debate but only in a positive reference.

10. Have respect for each other. No abuse, insult and/or vulgar statement except in an informal talk/discussion as we always do to keep the platform running. Respect each other’s idea. Everyone’s opinion should count, but group general agreed opinion/suggestion is superior. No political discussion shall be entertained on the platform.

11. It is your duty to remind the group about your birthday a day preceding. If you fail to do your part, don’t be offended if your profile picture is not used as the group’s DP for 24 hours.

12. Be happy in the group. Always wear a smile look, come to the platform to have fun, and rob mind together with others for success.

NOTE: The rules are subject to change. Members are free to add, delete, update and amend when deemed fit. It is our collective rules

THE 2017 Constitution

1. Name

The name of the society shall be called St. Ambrose ’98 Alumni Association.

2. Objectives

The objectives of the society are to:

a) Bring together as many like-minded federation old students (& friends) for the purpose of improving their educational, social and cultural experience through offering members information, events and activities.

b) Provide an opportunity for federation old students to interact, network and share information that will improve individual’s life.

c) Promote the preservation, security and accessibility of relevant public and private archival materials that will improve the working condition of members.

d) Publish donations, findings and other relevant information in a Society Magazine, website or other appropriate publication.

e) Lastly but not the least to cooperatively develop and contribute meaningfully to our alma mater financially and materially, and support any proposed or on going meaningful project on the campus.

In furtherance of the above objectives the society may:

• Organize meetings and lectures.

• Build up collections of books and other items.

• Collaborate with individuals and organizations in any event/program that will benefit the members and alma mater.

• Support the activities of our alma mater in its pursuit of these and similar objectives.

3. Membership

a) Membership of the Society shall be open to any individual belonging to St Ambrose ’98 set who shows genuine interest in the Society’s objectives.

b) Subscription to become a member of our great association shall be free.

c) The Society’s Executive Committee may withdraw membership from members whose activities are considered prejudicial to the Society.

4. Management of the Society

a) The Society shall be administered by an Executive Committee consisting of at least five members, including a President, Vice President, Secretary/PRO, Financial Secretary, Treasurer and Diaspora Representative.

b) The officers and other members of the Executive Committee shall be elected/nominated, and nominated/elected officer must accept their allotted positions in writing.

c) The officers in charge shall be appointed for a period of 2 years subject to extension if deemed fit by all members.

d) The Executive Committee shall have the power to co-opt additional members to fill vacancies or for some other purposes.

e) The AGM shall appoint committee of individuals to independently examine the Society’s accounts at the end of the Society’s financial year.

5. Amendments to this Constitution

The Constitution may be amended only at an AGM provided the appropriate notice has been given. Amendments are only valid if supported by a two-thirds majority of those present.

6. Minutes

The Executive Committee shall keep minutes of all General and Executive Committee meetings, which shall include a record of those present and of all resolutions and the decisions made, these minutes are to be kept in an agreed form. The minutes shall be confirmed at the next meeting and signed by the presiding officer of that meeting as correct. Copies shall be made available to all Committee members.

7. Finance

a) All income and property of the Society shall be applied solely towards the promotion and execution of the objectives set out. No officer or member shall receive disbursements from the Society’s funds unless it is by way of reasonable out-of-pocket expenses incurred on the Society’s behalf.

b) The Executive Committee, or the Treasurer on its behalf, shall be responsible for the administration of the Society’s funds and assets, and for books of accounts of the Society. The Treasurer shall cause proper books of accounts to be kept with respect of all sums of money received and expended by the Society.

c) The Annual Accounts shall be independently examined by an individual appointed.

8. Duties of Executives Members

a) President

• The President has general supervision of all activities, business and affairs of the Association and gives directives to the achievement of the Association philosophy, mission and goals.

• Presides at all meetings (if any) of the members of the Association.

• The President must ensure that the association is making timely progress towards the fulfillment of its strategic plan.

• Ensures decisions are made in a timely manner and then translated into meaningful actions holding appropriate parties accountable for success.

• Works with his/her executives and members to develop agendas for progress.

• Ensures delinquent members are handled properly.

• Train and prepare the President-elect for the responsibilities of the presidency and establish specific objectives and areas of focus for the President-elect.

b) Vice President

• The Vice President shall preside over meetings (if any) during President’s absence.

• The Vice President shall remain flexible, ready to pinch in in whatever capacity that can contribte to help keep things operating smoothly.

• Recruits new members

• Perform other duties as directed by the President.

c) Secretary/PRO

• Serves as spokesperson for the Association.

• Keeps a record of all members of the Association.

• Keeps a record of all activities of the Association.

• Prepares an agenda with the President for all meetings (if any).

• Notifies all members of any update and information

• Handles all official correspondence of the Association including publications of articles and magazines.

• Performs other duties as directed by the President.

d) Financial Secretary

• Receives and records fund from all sources and report them to the Treasurer.

• Financial Secretary is accountable to the Treasurer and President.

• Shall perform other tasks assigned by the Treasurer and President.

e) Treasurer

• Ensures funds are deposited in bank or kept secured.

• Reports all financial matters regularly to the President.

• Disburses all funds to the appropriate quartres.

• Publishes all donations by individuals and total amount collected, contributed and donated to individuals or organization to ensure transparency, and to ensure funds are disbursed for right purposes.

• The Treasurer shall not receive money from members or any individual but from the Financial Secretary for proper accountability.

f) Diaspora Representative

• Shall pursue cooperation among all members in diaspora.

• Shall pursue and encourage ’98 old students in diaspora to become members.

• Shall introduce new beneficial dynamics abroad into the structure of the Association.

• Shall perform other tasks assigned by the president and other members of the Association.